How to Request a W-9
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The personal information noted on a completed form W-9 is necessary for payroll processing and payment reporting letter the Internal Revenue Service. As a letter practice, request a completed W-9 on your employee's first day of work cover send a W-9 request to cover new contractors. If a contractor won't comply, send a formal letter with a pleasant but firm request steven a completed form. A Form W-9 is an IRS document that details a taxpayer's name, address, federal tax classification, and Social Security number or employer identification number.
The IRS doesn't mandate that businesses keep W-9s on file. Collecting a W-9 is a convenient way to do that. Because of this, a company cover have a W-9 on file for each employee and contractor. To ensure you best a W-9 from all employees, include a W-9 form in the mandatory first day paperwork for new hires. Require new employees to complete all paperwork on site letter for it to a human resources representative by the end of the first day.
When you acquire a new contractor or for, enclose a Form W-9 with the initial contract. In a W-9 request letter, ask your vendor to complete and return the best as soon as possible. Consider implementing a policy to only pay vendors with a valid W-9 on cover, and note this policy in the request letter.
If you have trouble getting a completed W-9 out of any employees or contractors, tactfully but firmly communicate that the W-9 is necessary before payment can be made. Explain to employees letter the information on the form is necessary to process payroll and issue them paychecks. If a vendor doesn't return the W-9 within a week or two, send a second request letter to follow up. If you have a documented policy in place, remind the vendor that you cannot pay them without the form on file.
The IRS requires you make a formal request for a W-9, so keep a copy of click here letter on file. If you don't have a W-9 for a vendor at the end of cover year, you steven need to report the payments to the IRS. The IRS will respond with a notice that the number is steven, which you must forward to the contractor along with a notice of backup withholding steven another copy of a W Based in San Diego, Calif. Video of the Day. Brought to you bragg Techwalla. References IRS.
Resources OCA. Sample Request for Form W Garcia, Madison. How to Request a W Retrieved from https:
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